Executive Assistant

Executive Assistants in Groot-Bijgaarden, Belgium
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LET'S TALK ABOUT THE JOB

LET’S TALK ABOUT THE JOB!
As an Executive Assistant, you provide top-level administrative support and assistance to the Executive Team members of the European Head Office. You work closely with a team of Executive Assistants and report to the Executive Assistant Manager. Your primary responsibility will be to support the CFO and the Director of Investor Relations, with flexibility to adapt as corporate priorities or support needs evolve.


LET’S TALK ABOUT YOUR RESPONSIBILITIES!

Executive Support
Provide comprehensive administrative assistance to your Executive and his teams, including complex calendar and meeting management, document handling and signing, digital and physical filing, internal and external communications, presentation preparation, expense reporting, and travel arrangements.
Support teams reporting to the CFO, including assisting the accounting team during statutory audits and supporting the tax team in interactions with tax authorities.

Meeting & Event Coordination
Organize and support Executive and Investor Relations and meetings across Europe, including travel and hotel arrangements, agenda preparation, document circulation, and coordination with local contacts and conference organizers.

Project & Team Support
Provide dedicated support to the Investor Relations Director, including management of the Investor CRM; coordination of earnings calls, capital markets days, roadshows and company visits; maintenance of the IR calendar; support in preparing Group financial communications (Annual and Half‑Year reports); support to press releases and distribution of disclosures via Euronext, FSMA and other channels, including updates to the corporate website.

Process Improvement
Drive standardization by creating process descriptions, flowcharts, and checklists. Proactively identify opportunities to enhance workflows and team efficiency.

Meeting Participation
Attend meetings when required, take minutes, and ensure follow-up on action items.

Office Management Support
Act as a point of contact for office-related matters in the European Head Office, ensuring smooth daily operations in collaboration with other Executive Assistants.


LET'S TALK ABOUT YOU

LET’S TALK ABOUT YOUR SKILLS!

  • You have strong organizational skills.
  • You have strong attention to details.
    You have the ability to take initiative in identifying areas for improvement and driving change.
  • You are interested in understanding and improving processes and are eager to learn new skills.
  • You have a good sense of managing the difference between urgencies and priorities.
  • You are an excellent multitasker.
  • You complete work to deadlines and work independently.
  • You work effectively as a team member.
  • You show flexibility and are open to change.
  • You express yourself clearly and professionally.
  • You have excellent interpersonal skills to facilitate collaboration and address team needs.
  • You show awareness of and commitment to business performance targets in own job.
  • You actively seek opportunities for self-development and learning.

LET’S TALK ABOUT YOUR PROFILE!

  • You have a proven track record and 2 to 5 years of experience in a similar role within a European environment.
  • A bachelor’s degree in fields such as Business Administration, Communications, Organizational Management, or Languages is beneficial but not required.
  • You demonstrate a strong interest in the financial environment and investor relations.
  • You are fluent in English, both written and verbally. French and Dutch are a plus.
  • You have a strong knowledge of the Windows environment (Office 365, Outlook, Teams, SharePoint, Word, Excel, PowerPoint, etc.).

And colleagues? Well, they are very important to you too. You like sharing and collaborating. You want to contribute to a fun and constructive work climate. And needless to say, you love to learn and to develop your knowledge and skills.

LET'S TALK ABOUT OUR OFFER

Be part of Europe's leading self-storage company.
At Shurgard, you'll join a dynamic and supportive team where your work truly makes a difference. We offer a competitive salary along with a comprehensive package of extra-legal benefits—because we believe great performance deserves great recognition.

Please note: This role does not include employer-sponsored work visa support. Applicants must already be authorized to work in Belgium at the time of hire and must maintain that authorization throughout their employment with us.
Given the nature of the role, we are currently prioritizing candidates who are already residing in Belgium.

CONTRACT TYPE

Permanent
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